Job Description for Occupancy Cost Manager

The Occupancy Cost Manager (OCM) will audit, review and process the calculations, billings and reconciliations, including lease language analysis for critical details pertaining to financial obligations.

Job Responsibilities Include, But Are Not Limited To:

  • Managing relationships with clients, vendors and landlords
  • Updating and maintaining the data in our custom software platform
  • Resolving challenges in a timely manner
  • Interpreting lease language, including
    • Notation of critical dates and details (RM)
    • Analysis of the pass through expense language (OCM)
  • Managing the leases’ financial obligations, such as
    • Rent, sublease payments and renewals (RM)
    • Taxes and property expenses (OCM)
  • Executing special projects, including
    • Mail merges for document distribution and/or collection (RM)
    • Audit client and landlord data (OCM)
  • Creating reports through our software platform and working with our IT group for special client requests (mostly RM)
  • Calculating CPI increases (mostly RM)
  • Processing accounts payable and percentage rent files (RM)
  • Reviewing annual reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance (OCM)

Skills & Qualifications:

  • College or Associates degree (preferred) and/or at least 2 years of real estate lease administration experience
  • Proficiency in Microsoft Office (Word, Excel, Outlook and OneNote)
  • Strong financial and analytical skills
  • Attention to detail and organization skills
  • Ability to understand and interpret data
  • Outstanding verbal and written communication skills
  • Ability to prioritize tasks, work successfully under pressure and effectively manage time and workload


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