Position Description for Operations Assistant

Property Works is currently seeking to grow its team. The Operations Assistant will support the VP of Operations with a variety of ongoing projects and tasks, while learning the company’s customized software and processes. This position will work both independently and within a team to build relationships and effectively interact with business partners and clients.

Job Responsibilities May Include:

  • Taking meeting minutes
  • Maintaining office calendars
  • Processing client mail
  • Managing mail merge projects
  • Creating spreadsheets
  • Inputting critical data
  • Auditing and compiling information for analysis and interpretation
  • Supporting our client relationship managers and occupancy cost managers on various projects

Skills & Qualifications:

  • Extremely organized with documents, procedures and office work area
    • Strong attention to detail
    • Excellent proofreading skills
  • Ability to multi-task and organize projects, consistently looking for ways to
    • Become more efficient in completing tasks
    • Help support the different divisions of the company
  • Outstanding computer knowledge
    • Expert in Microsoft Office (Word, Excel, Outlook, OneNote)
    • Ability to learn and become proficient in the company’s custom software and others, as needed
  • Willingness to perform a variety of jobs as requested
    • Team player
    • Energetic & self-motivated
  • Excellent verbal and written communication skills
    • Exceptional phone skills
    • Proficient typist


Assistant must possess the ability to work with minimal direction, take initiative at all times to start and complete tasks, and maintain confidentiality and professionalism.

The ideal candidate has a college or associates degree (preferred) and/or at least 2 years of real estate lease administration experience; the ability to anticipate, prioritize and complete tasks; and can work successfully under pressure to effectively manage time and workload.


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