Position Description for Operations Assistant

Property Works is currently seeking to grow its team. The Operations Assistant will support the VP of Operations with a variety of ongoing projects and tasks, while learning the company’s customized software and processes. This position will work both independently and within a team to build relationships and effectively interact with business partners and clients.

Job Responsibilities May Include:

  • Taking meeting minutes
  • Maintaining office calendars
  • Processing client mail
  • Managing mail merge projects
  • Creating spreadsheets
  • Inputting critical data
  • Auditing and compiling information for analysis and interpretation
  • Supporting our client relationship managers and occupancy cost managers on various projects

Skills & Qualifications:

  • Extremely organized with documents, procedures and office work area
    • Strong attention to detail
    • Excellent proofreading skills
  • Ability to multi-task and organize projects, consistently looking for ways to
    • Become more efficient in completing tasks
    • Help support the different divisions of the company
  • Outstanding computer knowledge
    • Expert in Microsoft Office (Word, Excel, Outlook, OneNote)
    • Ability to learn and become proficient in the company’s custom software and others, as needed
  • Willingness to perform a variety of jobs as requested
    • Team player
    • Energetic & self-motivated
  • Excellent verbal and written communication skills
    • Exceptional phone skills
    • Proficient typist

Requirements:

Assistant must possess the ability to work with minimal direction, take initiative at all times to start and complete tasks, and maintain confidentiality and professionalism.

The ideal candidate has a college or associates degree (preferred) and/or at least 2 years of real estate lease administration experience; the ability to anticipate, prioritize and complete tasks; and can work successfully under pressure to effectively manage time and workload.

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